Posts in stories

Why I Use Todo.txt

I’d like to briefly elaborate on my Todo.txt setup, which I only started using last month as a way to keep my “todo articles” separate from general “todos” that I now keep organized and synced through Remember The Milk. Several readers have emailed me asking why I chose Todo.txt of all text editors and task management systems, so here it goes.

Todo.txt has a simple syntax that requires no learning curve. I can fire up Todo.txt’s iOS app or TextEdit on my Mac, and add a new line for a new todo, which in my case is an article I’m working on or I know I’ll be working on in the immediate future (this week or next week, I try not to project too distant in the future as blogging priorities can rapidly change). I’ve tried other text-based todo solutions like TaskAgent and TaskPaper, and I like them a lot as apps with outstanding support from their developers, but I just feel more comfortable using Todo.txt’s syntax, which appends new lines as todos and marks those beginning with an “x” as complete. Obviously, Todo.txt comes with much more complex possibilities and interfaces such as a full-featured CLI and support for contexts and priorities, but I use none of these features. To me, Todo.txt is the easiest way to maintain a list of “todo” Vs. “not done yet” articles that I want to have on MacStories.

For this reason, I keep the Todo.txt iOS apps (on my iPhone and iPad) as simple and clutter-free as possible. Developer Gina Trapani made sure that you can sort by date and todo ID, enable app badges and date new tasks but, again, I haven’t found myself needing any of these (I could have enabled badges on the Mac too). In the Todo.txt iOS app, I chose to display line numbers to give me an easily scannable overview of just how many items I have, and I’ve disabled everything else as you can see in the screenshot. With this setup, it takes 30 seconds to open the app, quickly see what’s up while it’s syncing (takes a few seconds as the file to load is very lightweight) and enter a new todo. I don’t use contexts and projects either: as I mentioned last week, I don’t need a “context” for my MacStories articles, and the project is always the same, writing for the site.

If possible, things are even simpler on my Mac. Todo.txt is synced via Dropbox and alias’d on my desktop. When I need to check on the articles I have in my queue I can use TextEdit or, better, nvALT, which also displays all my other Dropbox notes synced inside a “Notely” folder (no particular app preference here, I just liked the name). Adding new todos to the file requires a few seconds, but if I’m feeling really keyboard-junkie I can append a new todo to the end of the file using an Alfred extension. I use Alfred for a lot of different tasks on my Mac (adding items to Remember The Milk, converting currencies, generating new random passwords, etc.), so it helps that I’ve found a way to integrate Todo.txt with my existing workflow.

And when an article is done and a todo is complete? I just delete it. I don’t archive, “review”, flag or categorize. Articles are just there and it’s up to me to write them.

Text-based todo management systems go back a long way. In learning about Todo.txt’s history, I stumbled upon relatively old articles that described how it was popular “back in the day” (we’re talking pre-Tiger days as well) to keep everything, from notes to passwords to long-form articles, inside a giant .txt file formatted in some way for easy scanning. These days we’re using the modern versions of those systems, which may be Evernote, Yojimbo, or other anything buckets. These services come with a fantastic set of features – I’m a huge fan of Evernote myself – but as far as my articles go, I want them to be highly portable in an environment that’s open to any other app for access and modifications. With plain text, I can have my MacStories-related todos synced in a text file that can be opened and correctly read by any text editor – and I’m sure it’ll remain that way for the next 20 years when .docx files will be corrupted and biting the dust.

Some parts of Todo.txt are modeled after David Allen’s GTD methodology and, at least for my articles, I’m not using GTD at all. But I am getting things done, for real, with a system that I can trust, is reliable and works anywhere.

New Apps for 2012

With the new year, many people make up resolutions that often involve losing weight or spend less time checking email and Facebook. Whilst those are certainly noble resolutions, they don’t quite fit the goals that I have set for this year when I began thinking about 2012 and the things I’d like accomplish in the next 12 months. Instead of working more to make more money, I’d like to work less but work smarter, as Shawn recently mentioned in an episode of Shawn Today. I want to spend more time with my family and friends and use the “time for work” with better tools to get the same things done, but better. I’m working on a series of completely new projects, too, but I also would like to optimize my existing tasks to require less time yet yield better results.

Which means I have to get new tools and understand how to properly use the ones I already have.

So instead of making up new year’s resolution and give up on losing weight after three weeks as most people do (but won’t admit), I actually went ahead and got new tools. Which, in my case, means I bought new apps and gear to get work done.

I recently wrote about how I’ve switched from OmniFocus to Remember The Milk, Calendar and Todo.txt to effortlessly manage my tasks, events, and articles. I’d like to quote for the sake of context:

I don’t have access to my Mac 24/7 anymore. I work from different places, and 80% of the time I prefer to keep my iPad with me than a MacBook. Obviously, the tweaks and adjustments I had made on my Macs didn’t carry over to iOS devices.

Articles, app releases, website management and finances are all different kinds of tasks. I used to keep them in OmniFocus, and tweak the app and its view options to fit the way I worked. It turns out, having separate tools for different sets of tasks is helping me focus more and avoid distractions. Articles need research and are more text-oriented; app releases only need a quick ping or alert; finance and website management can go into a proper GTD app with lists, due dates, etc..

These are two key points: access and writing. I don’t have access to my Mac(s) 24/7 anymore and I have to give up on pretending my articles are tasks that need to be managed with tags and due dates. Writing is a creative process (even when I’m breaking news or analyzing a rumor, I try to offer a perspective for debate and analysis), and I don’t think creativity can be managed with strict rules and app badges.

So here’s a short list of new apps that are helping me rethink my workflow. Some of them will stick around, others will probably be deleted – I don’t know. What matters is that taking a step back and reconsidering your work habits is a healthy practice (clearly better than telling your friends you’re going to lose weight or quit smoking) that, I believe, can lead to better relationships, a new knowledge of your workflows, and, ultimately, better results. Read more

A Software Experiment

For the past couple of years, I’ve been using OmniFocus to keep track of my projects and tasks. I love OmniFocus: it is a trusted system from developers I respect with an amazing set of native apps, constantly updated to take advantage of the latest features Apple has to offer. Yet for as much as I’d trust OmniFocus to handle everything for me, when personal needs change, habits are re-imagined and your workflow has to be finely tuned in a different way, software that is not meant for the purpose can only cover so much before you figure out it’s time to move on.

In the past months, some things changed in my personal life, I started a couple of new projects (including the next two iterations of MacStories), hired new people, and started helping out my girlfriend more with her job, too. To keep track of all this, I used to rely on OmniFocus, which worked extremely well until I realized I wasn’t really following any GTD methodology anymore and I had tweaked the app and made compromises with the software that turned OF into a beast it really isn’t. At the same time, I realized a part of my job – writing for this site – just can’t fit into OmniFocus’ style, at least not in the way I work. Which is to say, my colleagues use OmniFocus to manage their articles, and it works pretty well for them.

I compromised because I love OmniFocus too much. I have a deep respect for The Omni Group – a piece of history in Apple’s third-party development scene – and I have spent hours just browsing the company’s forums to read more about how people use Omni Group apps to get things done. I have dedicated Evernote notebooks just for OmniFocus and OmniOutliner, full with tips, stories, AppleScripts and lots of other cool resources. But it comes a point when, even if a specific software is flexible enough to allow for a huge amount of customization, spending hours learning and tweaking isn’t worth it anymore, especially when you have actual work to get done and people to report to. And tweaking is not getting work done, although it can give you such illusion sometimes.

I’ve been working exclusively from my iPad and iPhone for the past two months. Most recently, I got back to writing full-time again and decided to use my iPad for that, too. In this short period of time, I have used a different set of tools than OmniFocus to get things done, and this ‘experiment’ seems to be working so far.

I don’t blame it on OmniFocus. Like I said that app is fantastic, and version 2.0 is on my wish list of apps I’m looking forward to this year. I kept denying this, but the way I work (and, more generally, live) has changed in the last months of 2011; the app I used to manage my tasks wasn’t the perfect tool for the job anymore. So I stopped tweaking and moved on.

I’m now using a combination of Remember The Milk, Todo.txt and iCloud calendar. This setup is very simple, really, and I can assure you it’s more straightforward then what I had done with OmniFocus over the years. Read more

How I Rediscovered Zite

Often overlooked by iOS geeks in favor of Apple’s iPad app of 2010, Flipboard, Zite is a great “personalized news service” that I had ignored too, but started using a lot more recently. It has become an essential piece in my daily news consumption and discovery worlkflow, even more so than Flipboard which, unfortunately, is still largely based (at least on the iPad) on presenting content from your social streams in a new way, not necessarily making new content surface. That’s where Zite “clicked” for me.

Last year, one of the biggest trends of the App Store and software developers was that of launching “social magazines” and “personalized newspaper-like experiences” that leveraged social networks and your online friends to display content (articles, videos) in a new format. After Flipboard came out on the iPad and quickly captured the tech press’ hearts and eyeballs with a beautiful design and fresh approach to Twitter and Facebook, dozens of more or less similar services popped out promising to offer a better experience than Flipboard. Among them was Zite – at least I thought – and I easily dismissed the app as yet another take on the category that Flipboard created. Sometimes it’s good to be wrong, and I surely was.

Read more

The Next Apple

John Biggs writes “Why Samsung Is The Next Apple”:

Then consider Samsung’s lead in cellphone sales. While many would argue that Samsung specializes in meh and me-too, 60 million cellphones sold in 2011 can’t be a fluke. This isn’t about Android or iOS or Windows Phone – it’s about Samsung making and selling millions of phones to millions of people. Samsung is mercenary. They’re happy to use anyone’s OS as long as it puts phones into boxes and boxes into shopping bags.

So you have two superlatives: biggest phone manufacturer and biggest TV manufacturer. Add in some tablets, some washing machines, and some acceptable software and you have a real and vibrant ecosystem. The next year will bring plenty of efforts to bring streaming media into the home, but the guy who is already there will win.

John Biggs surely has been to CES more times than I have (actually, I never have) and he knows this industry, but he’s plain wrong. On several fronts. John is looking at the problem from the tech nerd’s perspective – the one that considers gadgets alone, and probably tech specs, the most important factor in the ecosystem equation.

There are many issues with this way of thinking. First: “some acceptable software” and “some washing machines” alongside mobile devices and TVs are not enough to build a “real and vibrant ecosystem”. It’s a start – though we could argue on the washing machines – but it takes a lot more. Ask Apple, who’s the company Biggs is comparing Samsung to, that is been building an ecosystem and devices for more than 10 years and yet sometimes still struggles to keep it all together. Ask Google, who still can’t get their social act together after all these years spent indexing people’s search results and web behavior.

Samsung is huge. It’s a huge company with a huge array of devices in a variegated catalogue of different hardware. But it takes an awful lot of software to build ecosystems, and TouchWiz is a laughable foundation for a “real and vibrant” ecosystem.

Second, it takes experience. Apple and Google (and Microsoft, too) have been building ecosystems of apps, services and users for years. It’s not just the software itself, as in the operating system that runs on computers and smartphones. Does Samsung sell songs? Do they host millions of user accounts? Do they facilitate digital purchases thanks to a system that has millions of credit cards on file? Do they run the most popular email web service in the world?

The answer is they don’t, but they sell a lot of Galaxy S units, Smart TVs and consumer devices. Yet in the popular line that Biggs mentions, the smartphones, they don’t completely own the experience: for as much as they customize Android with their UI “innovations”, the OS is still being made and maintained by someone else. Samsung may be selling millions of smartphones and they’re undoubtedly on track for a successful 2012 with televisions, but I just don’t see how the millions of devices Samsung is selling now can nurture a vibrant ecosystem with just some acceptable software and washing machines.

Is there any doubt that owning the experience is key to building a real ecosystem?

Apple, Google and Amazon seem to agree with me. Also worth remembering: Samsung comes from an OEM perspective that’s always generally used software by others, or at least never fully committed to building real ecosystems with its own code. The three companies above have been preferring the integrated approach as of late, with only some exceptions (Google has its own OSes but lacks hardware; Amazon is doing its own hardware but still forks Android).

Third: Apple – which I mention because Biggs compared it to Samsung – doesn’t just sell millions of devices, build and own its software ecosystem and nurture customer lock-in (as loyalty is apparently defined these days) – they also have a direct, strong relationship with customers through a retail presence worldwide. The importance of retail stores in relation to the ecosystem can never be stressed enough – it’s overlooked sometimes, so I’ll just link to the actual numbers again. Retail stores have become the link between software ecosystems (which are intangible) and the real world, which is made of people. Does Samsung have any plans about that? They’re doing something, and they also have good taste in icons.

Last, I could illustrate the theory on Samsung doing pretty well as long as Apple designs great things, but I’ll just make the facts speak for themselves (again).

It takes years to build an ecosystem. And I don’t see how we can write Samsung “will be the next Apple” just yet.

“Just Like A MacBook”

CES, the tech industry’s largest (and most crowded) trade show, is happening this week. By now, I’m sure you have already seen many of the important announcements, watched a couple of press conferences, and perhaps even read multiple tech blogs to get all the possible news from CES.

Good for you. Unlike previous years, I won’t be bothering skimming through all the headlines this time, because I’m seeing a trend that, at least for me but I believe for others too, is tiresome and deeply annoying.

As bloggers, we’re subject every day to shameless copies and imitations of Apple products. I’m not making this up. Watching CES from the outside these past few years (that is, reading from home) has been an initially ironic, then quickly annoying rush towards having to learn about the latest product from company X that is not an Apple product but looks like one. I swallowed the obvious shift in smartphone design and the hilarious copying of interface elements and tablets. Maybe those weren’t strictly related to CES, but I don’t care, because the underlying problem is the same, with the difference that during CES it’s all there in its shameless glory, rolled up in one week. We hear about these things all year. With CES 2012, I decided to stop paying attention.

Now I won’t rant and say that the tech industry doesn’t innovate. And I won’t even say that I stopped watching CES altogether, because I’ve had my fun with Ballmer and the Tweet Choir. Sony does have some amazing products (including, wait for it, two distinctive tablet designs) and they seem to be *at least* understanding what the concept of ecosystem is. Microsoft, Ballmer aside, has great taste with WP7 and, it appears, certain parts of Windows 8. Some guys made an awesome touch-based-whatever cooktop that doesn’t waste energy. Thunderbolt is looking more promising every day. The Nokia Lumia 900 is great.

There’s still some innovation going on in this industry, thank God. But the rest is bullshit.

Let’s see what CES offered, shall we? Acer unveiled a cloud-based service that looks somewhat familiar – where by “familiar” I mean look at those slides. The Ultrabooks – God bless Intel, it understands the market’s needs – were in full force at CES. They all look awfully familiar to the MacBook Air, which isn’t an “ultrabook” because Ultrabook is something the industry made up to justify the need for Windows computers that look just like MacBooks. So yeah, it looks like a MacBook but it’s not a MacBook. Get it? HP did a long time ago.

I mean, Sir Jony Ive must be proud. Even Vizio is now, well, being inspired by Jony’s creations and coming out with, again, familiar faces. Cheers to Vizio for being bold enough to announce the whole family.

We even have the computer that copies a purpoted Apple computer that doesn’t exist. They copied the patent.

Then there’s the mobile market. Smartphones and tablets. Man is it difficult to keep up with all those Android phones. Even Samsung, skilled player, must have thought this, as they have created a new category of their own so it’ll be easier to keep up with that. They call it “phablet”. Well okay Samsung, I guess I’ll take a padfone next. Oh wait. I’ll just settle for the UltraTab (No joke, I wouldn’t be surprised to see this coming out later this year). I can’t even count how many iPhone and iPad lookalikes I’ve seen on The Verge and Engadget. And don’t get me wrong, it’s their job to report on these things and I completely understand how you can get excited for the latest Android phone or 7-inch tablet. I, however, have stopped paying attention.

I personally don’t get people that purposefully buy gadgets that “look like _insert name here_, only to save a few bucks. Problem is, they might not even save those dollars anymore, because “a race to the bottom” has begun and Apple is winning. I blame those prices on the recession. Perhaps corrupted politicians, too.

It’s not all bad though. After all those clones, I look at the Nokia Lumia 900, Windows Phone 7 and OnLive and I’m reminded that there’s still hope. The innovators are out there, and there are some incredible companies working on amazing technologies that don’t make headlines at CES. There are even people who seem to get what I’m thinking here, more or less.

No one is defending the argument that folks like Samsung copy everything that Apple does. Or that Apple doesn’t copy certain trends sometimes. But the amount of shameless copying and blatant efforts of coming up with unoriginal marketing jargon going on at CES are just too much for me.

You can still find innovation. Just make sure you don’t get the Chinese rip-off.

Apple’s “Targeted Enhancements”

Marco Arment, writing about iOS’ Auto-Renewable subscriptions, which appear to be exclusive to apps that deliver “new content” during each renewal period:

Ultimately, I had to ship Instapaper 4.0 with non-renewing subscriptions, I was able to delete all of the clunky auto-renewing server code, nobody sees that terrible dialog in my app, and I need to ship an update soon that will annoy my best customers with manual-renewal notifications.

But this is a great example, like Newsstand Kit’s background downloads, of Apple adding a capability to iOS that’s potentially useful to thousands of developers, and then restricting it so that only a handful of players (usually big companies) can actually use it.

I hope that, in time, they unbundle some of these myopically targeted enhancements and make them potentially useful to all developers. But Apple’s record on this isn’t great so far.

Marco is right – auto-renewable subscriptions are easy to use (and understand) and more developers should get access to it. Imagine being able to subscribe to Instapaper through iTunes, or getting your Evernote Premium account billed automatically every year or month, instead of having to purchase it manually (as it happens now). But I could argue that, at the same time, new technologies like Newsstand Kit’s background downloads (described here) and auto-renewable subscriptions are more of a conceptual and technical issue for Apple rather than a “limitation” imposed to developers. Imagine if every app in the Store went free, and started billing users periodically for “usage”. That would create an unrealistic ecosystem of free apps with in-app subscriptions for all kinds of content. I’m not saying apps like Instapaper shouldn’t get access to auto-renewable subscriptions – it actually seems like a perfect fit to me – but I believe that instead of going on a case-by-case basis, Apple decided to roll out the feature for “publishers of new content” first. That’s easier to scale.

It gets murkier with the background downloads of Newsstand. Periodicals and newspapers get this neat implementation of automatic downloads of new issues. Would a third-party app like Instapaper benefit from it? Sure. Imagine being able to have your Instapaper queue delivered to you wirelessly, each morning, instead of having to download it manually (which takes seconds but it’s still a manual action). That’d be great. Or the aforementioned Evernote, which could, in theory, figure out a way to push changes from its remote database once per day without a user’s direct action (case in point: I add a lot of items to Evernote on my Mac overnight, I see all the changes automatically pushed to my iPad the next morning). Again, I believe some apps should get this functionality for increased usability and overall enjoyment of the user, but there are exceptions I’m fairly certain Apple considered. What if every developer of every app starts implementing background downloads for remote content? Even once per day, for every app, it can be  a lot of data. And when you add data caps to the mix and start imagining games that can download new levels remotely on 3G…not good.

Obviously, if we follow this argument – that every developer should get access to the latest technologies used by Apple, or that at least some developers should be able to – we could say that Apple did figure out solutions in the past to avoid problems with, say, data caps and 3G downloads. Granular controls, like “Use Cellular Data” in the Store’s Settings, or the common limit of 20 MB for App Store downloads on 3G. But again, imagine a scenario where every developer gets to implement subscriptions or background downloads. Is the user supposed to go through a list of 100+ apps and switch every single one of them to “off” for background downloads? And if the list is a bad idea, and we argue again that only some apps should get these features – why, say, just Instapaper or Evernote? Why not Infinity Blade II?

Last, it is true Apple doesn’t have a great record for bringing iOS’ enhancements to third-party developers in a short period of time – but keep in mind that the iPhone launched without multitasking and background applications and eventually got one of the best implementations of multitasking out there and background tasks (for some apps) up to 10 minutes. The other side of the coin, obviously, is that third-party apps can’t run in the background all the time like Apple’s Music app - but the same question rises again: can you imagine every single developer doing that? (Speaking of enhancements in Apple’s apps: I expect Mail’s rich text controls to be opened up next to developers for integration. And did anyone mention Siri?)

In the past four (almost five now) years, Apple has taught us (and the industry) that iOS isn’t about big press releases and revolutions as much as it’s about incremental progress, iterative improvements and refinements. Apple rolls in its very own way, and looking back at the differences between iPhone OS 1 and iOS 5, it’s clear that a lot of work went into all the updates and fixes and changes that got us this.

Developers rightfully want access to cool new features as soon as they’re available (especially when they seem such a good fit) and users are always eager to see the latest software functionalities implemented in delightful new ways, but the App Store’s ecosystem is so variegate and unique that sometimes waiting is the best option.

Mac App Store: Year One

One year ago today, Apple’s Mac App Store officially opened for business. Bundled into Snow Leopard’s 10.6.6 software update, and later installed by default on OS X Lion, the Mac App Store is a native, built-in marketplace for third-party developers and Apple’s own software. Just as the iOS App Store has contributed to the solidification of a software ecosystem built around iPhones, iPods and iPads in the past three years, helping “indie” as well as bigger developers achieve a sustainable business model in selling smartphone and tablet apps, in the past 365 days the Mac App Store has quickly reshaped and fundamentally changed the OS X software landscape and users’ perception of “desktop apps”.

It’s not absurd to say many didn’t even know it was possible to “install apps” on a Mac before the launch of the Mac App Store. What the Mac App Store did – besides allowing long-time Mac users and developers to consolidate their software library in a single place and provide them with a better way to discover and showcase the latest indie hit – is it finally created a viable and consumer-friendly way to find and buy apps. Before the Mac App Store, the average Mac user could get work done easily with just Safari and Mail because he or she knew those were all the apps a Mac came with. Great apps, for sure, but just those apps. The Mac App Store, just like the iOS App Store, opened a whole new portal for users and a market for developers (and a way for Apple to break even on costs with a 30% cut) to know a completely new world made of utilities, productivity apps, games, news readers and more. The Mail aficionados of 2010 have likely jumped over to Sparrow, and those who swore by Preview perhaps have found something more attractive in Pixelmator 2.0.

With 100 million downloads under its belt and Apple’s latest major OS X revision, Lion, available digitally, there’s no denying the Mac App Store had a great run in 2011. Here’s a look back at these 365 days, and how the Mac App Store we know today (quickly) came to be. Read more

My Educated Guess On What The Next Apple TV Will Be

I’d like to create an integrated television set that is completely easy to use,’ [Steve Jobs] told me. ‘It would be seamlessly synced with all of your devices and with iCloud.’ No longer would users have to fiddle with complex remotes for DVD players and cable channels. ‘It will have the simplest user interface you could imagine. I finally cracked it.

In the past two months since Walter Isaacson’s biography hit the bookshelves and people read that paragraph I quoted above, rumours of an Apple TV have hit a fever-pitch. Only a few people really know what Jobs meant by the quote and what his intentions were, but regardless, many people have speculated on what it is he “finally cracked”.

I’ve been following along closely to the discussion because I’m fascinated by where the TV industry is inevitably headed and because I want to see how Apple will come into another new industry and try to disrupt it (presuming they do, of course). More than that, I am some what of an outsider to the latest developments in the TV industry - living in Australia where TV content offerings are years behind that of the US and (to a lesser extent) Europe. Local TV stations have (forever) been slow in acquiring US content, taking weeks, months, if not years to show a popular US series and our online choices have been minimal - with the exception of ABC iView and some dismal options from other networks.

So it is with this point of view, that I want to take a crack at figuring out what exactly this new Apple TV will be, why Apple wants to build one and how it might change our consumption of content. Jump the break to read it all.

Read more