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Posts tagged with "calendar"

QuickCal Mobile: Fast Calendar Entry On Your iPhone

Last night I reviewed QuickCal for Mac, a menubar utility that works in conjunction with the desktop iCal to provide a simple way to add new events to your calendars using plain English as natural language input. Unlike Fantastical, QuickCal can’t sync back to any calendar in the cloud if iCal isn’t running because of its lack of native CalDAV support (though it’s got built-in Google Calendar integration), but still it offers a cheap and easy to use way to create new events without having to deal with iCal’s menus, popups, and checkboxes. As I mentioned in my review, QuickCal also comes with an iPhone counterpart called QuickCal Mobile that, just like the Mac version, allows you to quickly jot down events using nothing but plain English.

QuickCal Mobile for iPhone may look like a stripped down version of the Mac app, but I was surprised to see it’s actually the same app, only integrated with iOS standard calendar features. This means events displayed in a list or monthly view can be edited and deleted with the same interface of Calendar.app for iPhone, and everything from alerts to location and availability status can be modified in-app without launching Apple’s Calendar. QuickCal Mobile recognizes all calendars already configured out of the box, allows you to specify a default one and comes with the same Smart Reminders functionality of QuickCal for Mac – you can set a default reminder, one for events that are weeks away, and another one for things you’ll have to take care of in the next months. The app’s icon badge can visualize the current day of the month, or you can disable it and enjoy the icon on your homescreen with no red badge.

QuickCal Mobile’s biggest feature is obviously support for natural language input, and I was pleased to see it works just like on the Mac. You fire up the app, start typing in a single text entry field, and QuickCal will recognize your words as values for a new calendar event. It’s really fast and results update as you type – again, like on the Mac. At this point, I wish QuickCal would also run natively on my iPad – most of the times I check on my calendar from the tablet, and being able to quickly enter events there would be nice.

QuickCal Mobile is available at $0.99 on the App Store, and if you’re fan of the Mac application you should definitely give it a try. The app won’t replace your Week Calendar or Calvetica, but it’s a very convenient way to add events in seconds.

QuickCal: A Simple iCal Add-On with Natural Language Input

When I reviewed Fantastical, a new calendar utility by Flexibits that lives in the OS X menubar, I was impressed by the design of the app and the support for natural language input, a feature that allows you to write down your calendar events quickly using nothing but plain English – say you have a meeting tomorrow at your local coffee shop, with Fantastical you don’t need to click on checkboxes and date fields to get your new event set up. You can just write “meeting at coffee shop tomorrow at 5.30 PM”, and Fantastical will know how to handle it. After my Fantastical review, several readers pointed out in the comments and via Twitter that QuickCal, another calendar app that works from the menubar, does more or less the same things of Fantastical, only with a more simple and standard UI and at $0.99 in the Mac App Store, as opposed to Fantastical’s $14.99 introductory price. Because I’m a sucker for new software I love to play with and I care about my readers’ app recommendations, I decided to download QuickCal for Mac and take it for a spin. There’s also an iPhone version available, but after the break I will take a look at QuickCal for Mac – the review of the iPhone version will follow later this week.

Surprisingly, QuickCal works a lot like Fantastical. That is not to say the Fantastical developers “copied” the main features of QuickCal – I’m just surprised I didn’t know about this app before. QuickCal is indeed very similar to Fantastical in how it enables you to write down events using simple, plain English, and it’s got some additional functionalities that integrate the app with iCal, or directly with Google Calendar’s online interface. QuickCal is also fundamentally different from Fantastical in how it lets you start adding a new event, and the design of the event list in the menubar has a simpler look that, unlike Flexibits’ app, doesn’t embed a full monthly calendar, bur rather only shows upcoming events in a vertical list. Both apps have some features in common, but the implementation is ultimately different and exclusive to each one of them. Read more

Week Calendar HD Adds New Theme, Gets More Settings and Less Leather

Week Calendar HD is an excellent replacement for Apple’s own Calendar application I reviewed here a couple of weeks ago, when the app made the transition from the iPhone to the tablet’s larger screen. The first version of Week Calendar HD was a solid release, but left many surprised because of its skin that reminded of Apple’s app and, more importantly, of the theme the company implemented in iCal’s upcoming Lion version. Either because Apple called or because the developer realized a calendar application doesn’t need to look like a real-life calendar to be useful, the new version of Week Calendar HD changes the default skin to black leather and introduces a new “Modern” theme that gets rid of the leather-ish background altogether and looks gorgeous on the iPad.

Version 1.1 also comes with several bug fixes (particularly appreciated is the better handling of overlapping events, and the new event popup no longer disappearing) and enhancements to the settings to enable you to further customize the calendar experience throughout all your configured accounts. Custom calendar colors can now be synchronized across devices running Week Calendar with a new option in the settings; it’s now possible to only show daytime hours (very welcome change, as I don’t care about displaying hours I’m not going to be available anyway) and you can set up custom recurring intervals like “every 17 days.” The day view got some improvements too, as it can be swiped to navigate; last, the month view (which I love) got the possibility to hide time of events and change the font size. I’m not sure why events from my OmniFocus Reminders subscribed calendar still look weird in Week Calendar, but I’m pretty sure I’ll figure something out not that font options are available.

Week Calendar HD is a powerful calendar application for iPad, now with a beautiful modern skin, less leather and more settings. Get it here.

OmniFocus for iPad Gets Calendar Integration

The Omni Group’s flagship GTD application, OmniFocus, received an update earlier today in its iPad version to include a number of new functionalities, bug fixes, and miscellaneous improvements to the interface. Widely regarded as the best version of OmniFocus currently available on all platforms, OmniFocus for iPad managed to win the hearts of The Omni Group’s loyal user base thanks to a clean and elegant design, a powerful sync engine that keeps tasks, projects and contexts always available across the Mac and iOS, but most of all the Forecast view, a slimmed down version of the popular Due perspective, which on the iPad has been completely reimagined as a timeline of sorts with the upcoming week’s days sitting in a top toolbar, listing all your next actions for quick reviewing and rescheduling. Coming soon on the iPhone as well and rumored to be part of OmniFocus for Mac 2.0 big upgrade (expected later this year), the Forecast view in OmniFocus 1.3 for iPad now allows you see items with a start date and, more importantly, calendar events.

Calendar integration in OmniFocus for iPad will display all events for one day through a bar along the bottom that, among other things, allows you see events in popover menus, and change your availability status. You can’t edit events within OmniFocus, as I guess the developers wanted to offer a way to see what’s going on. The addition is very welcome for users like me, who keep an organized set of tasks and projects in OmniFocus, but save other things like reminders and meetings in iCal. At first, however, I was a little disoriented by the changelog of version 1.3 that illustrated the new feature:

OmniFocus for iPad 1.3 updates Forecast Mode: Never spread yourself too thin. Enable Calendar integration to see your hard landscape events alongside your overdue and due soon OmniFocus actions. Use the View options menu to show your items with a start date. Reschedule your projects and actions—with just a tap or two—to keep your days balanced.

Forecast mode now integrates calendar events into a convenient timeline. Use the View options menu to configure which calendars appear on the timeline, and the range of hours for which events are displayed.

Because I keep my OmniFocus for iPad in sync with the Mac version through the Omni Sync Server beta, I initially thought enabling calendar integration would require me to open the desktop app and fiddle with the iCal tab in the Preferences. I clearly read the changelog wrong (and didn’t really remember iCal’s send-to functionalities on OS X), because OmniFocus for Mac doesn’t let you import events, it lets you publish tasks and contexts to a calendar. Instead, what The Omni Group is doing here is different: they’re letting you see calendar events in OmniFocus for iPad alongside tasks in the Forecast view. How does it work? Simple: by relying on the iOS calendar API, any calendar that’s already been configured on an iPad can be displayed out of the box in OmniFocus. Just tap the view icon in the upper right corner, select Calendar Events, and choose a calendar from the Calendars tab. Select a day’s start and end times and you’ll be able to view events at the bottom. Events are color-coded depending on your calendar’s settings, and like I said above you can’t edit them. I wish the developers implemented a way to see events for the next weeks as well (as I treat events differently than most of my tasks and I need to know with weeks in advance about that meeting in Rome), but I guess that breaks the whole purpose of the Forecast view. Anyway, well done.

OmniFocus for iPad 1.3 also packs other interesting features. For one, I love the new fullscreen mode for editing notes in a task’s panel. Or the fact that the app’s badge counts due, overdue and flagged items, but items that are both overdue and flagged aren’t counted twice anymore. Another new neat functionality is video mirroring: by taking advantage of the iPad 2 hardware, The Omni Group now allows you to mirror OmniFocus on a second display, with viewers being able to see gestures, taps and swipes on screen. This will be huge for OmniFocus users like Merlin Mann having a presentation about OF in the future – and it’s something more developers should support.

OmniFocus 1.3 is a huge update with lots of additional fixes and enhancements you can check out in detail here. The app is available at $39.99 in the App Store – it was worth it before, and with calendar integration in the latest version it’s simply become a must-have.

Fantastical: Your Personal iCal Assistant

 

In my preview of Fantastical, a new Mac application by Flexibits, I noted how developing a new calendar utility for OS X wasn’t an easy task at all: not only does the competition offer some great alternatives, Apple itself bundles the free iCal into the main installation of Mac OS X Snow Leopard, giving users a relatively powerful tool to manage appointments, invites, to-dos and all sorts of calendar needs. Whilst iCal – and on iOS, the Calendar app for iPhones and iPads – makes it super-simple to see all events at a glance with the supported Google Calendar, MobileMe, CalDAV and other protocols, it appears Apple didn’t really focus on letting users quickly and easily add new items with a few keystrokes and commands. To enter a new event in Apple’s default iCal, you have to open the app, head over the day you’ve chosen (or hit a keyboard shortcut) and type in every single field for the new event. That includes things like name, location, all-day checkbox, date and time, repeat, invitees and status.

Being forced to manually type all info and move the cursor around every single time is boring, and annoying; that’s exactly what Flexibits wants to fix and improve with Fantastical.

As I highlighted in my initial preview, Fantastical’s biggest feature lies in the way it allows you to enter events with natural language. Plain English, that’s it. Once the app is configured with your calendars and up and running in the menubar, you’ll be able to invoke its main window with a shortcut (or by clicking on the menubar icon), be automatically focused in the text entry field, and start typing. Before I delve deeper into this, a quick note about Fantastical’s calendar support: being the app an external tool that can be integrated with iCal, the app perfectly supports all the protocols already supported by Apple out of the box. That means MobileMe, Google Calendar, CalDAV, shared calendars – anything, really. In my tests, the app (and iCal, set as my default calendar app, more on this in a minute) worked just fine with a personal Me calendar, two Google Calendars, as well as a shared cal configured through Exchange both on Mac and iOS. As far as calendar support goes, there’s nothing to worry about if your calendars are already working in iCal. In fact, the app looks directly into it to fetch local and online calendars you might want to use, and iCal doesn’t even need to be running for Fantastical to add new events. Furthermore, the app also supports Outlook and Entourage, Yahoo! Calendar accounts as well as delegates both on Google and Yahoo.

Fantastical’s natural language system is without a doubt the most important feature that sets it apart from other calendar utilities for Mac and Apple’s own iCal. As I noted in my preview, writing “Meet with Cody tomorrow at Apple Store, Viterbo 5 PM to 6 PM” in iCal does nothing, in spite of the sentence being correct and relatively simple to understand for a computer. Writing the same sentence in plain English in Fantastical adds a new event with all the fields already filled in. I’m talking about the event’s name (Meet with Cody), location (Apple Store, Viterbo), relative date (tomorrow) and time (from 5 PM to 6 PM). Fantastical understand what you’ve written, and leaves room for typos such as “Thrsday” or “tomorow.” The system implemented by Flexibits is very powerful and, as the company’s name reflects, flexible, allowing you to enter an event’s name in almost any way you want with the app still recognizing it correctly. Why is it a big deal? Because it’s smart and it helps me save time. Instead of having to move my cursor to select checkboxes and repeat the same actions over and over again, I just write a quick sentence like I’m used to and the app does the job for me. Indeed, Fantastical is the closest thing to a “calendar assistant” the Mac has ever seen. More importantly, the system is smart in the way it knows when I’m referring to people already in my Address Book. In the screenshot below, you can see how I wrote “Meet with Cody” and the app knew “Cody” was an entry in the Mac’s Address Book. From there, it fetched the two email addresses saved with Cody’s contact information and enabled me to send an invitation without leaving the app or having to open a browser. Overall, Fantastical’s natural input technology is the best thing that ever happened to a calendar application, for all the reasons listed above.

Fantastical, however, is also a great utility because of its intelligent and clever design. Let alone the fact that the app looks beautiful (just take a look at the screenshot or download the trial and play with it for 5 minutes), the design is functional to what a user has to accomplish: entering events quickly, in seconds, without opening a full-featured calendar app. Fantastical is unobtrusive, sits in the menubar and can be launched with a keyboard shortcut. If you feel like you want to look at it all the time, you can pin the app to stay above other windows. I don’t do that, but the feature might come in handy when adding events from other applications. The calendar design is minimal, tasteful, and allows you to navigate between months with ease. Marked days and events are done the right way with subtle indicators and graphics overlaying the main calendar. Nothing about Fantastical is “too much” or redundant: events can be previewed in a small popup if you head over them with your mouse, and if you double-click them iCal will launch. Events can’t be deleted from within Fantastical, but the app allows you to enter a new one from any app or browser – as you can see in the screenshot below. The system-wide service is incredibly useful when dealing with receipts and expenses in PDF documents, or just about any date displayed on screen. It’d be nice to be able to delete events in Fantastical, but I think the focus for the developers now is to let users add events in any way they want, as fast as possible.

There are other functionalities worth mentioning, too. From Fantastical’s window, you can decide how many “next events” or “next days” to show, so you’ll always be focused on the right amount of time and events. From the same menu, you can jump to today’s view. There are some things to tweak in the Preferences as well: you can choose a default calendar and calendar app, which will be the one that handles event management in the background as you add new stuff in Fantastical. The keyboard shortcut for quick entry can be customized, alongside the menubar icon that can show date, date and weekday, or date and month. Calendars can be managed in the preferences’ second tab, and you can set default alarms for timed and all-day events so you’ll always end up with a standard alarm for every new event – very useful.

Fantastical is the calendar assistant to install on every Mac that has to deal with calendars. Not because Fantastical is more powerful than other solutions like iCal and Outlook, but because is smarter and different. Fantastical wants to be the best, fastest and most intuitive way to add new events, whereas other desktop applications focus on letting you manage your calendar, sometimes packing features that slow down the whole process of adding new events. Fantastical is available on the Mac App Store at an introductory price of $14.99, with a free trial available here. Read more

Week Calendar Comes To The iPad

When I first reviewed Week Calendar for iPhone in March, I called it a powerful alternative to Apple’s standard calendar app for iOS devices. It’s not that Apple’s Calendar.app lacks basic functionalities or is utterly broken: in fact, I think Calendar is more than fine for most users. But if you’re willing to get the most out of your MobileMe, Google Calendar, Exchange or CalDAV calendars, UtiliTap’s application is the full-featured alternative to install on an iPhone. And today, you’ll be able to enjoy Week Calendar on the iPad as well, thanks to an “HD” counterpart that’s just been approved and is now available at $2.99 in the App Store.

Week Calendar HD has all the features from the iPhone version, only on a bigger screen and with visual cues from Lion’s calendar app. The difference between the iPad’s native Calendar and Week Calendar HD is very subtle, but Week Calendar implements a leather background and bits of torn paper in a way that’s more reminiscent of Lion than Apple’s own app. Clearly some people are going to hate this choice if they were looking for a cleaner UI as seen on the iPhone, and perhaps the developers will revise their decision. I don’t know, but right now this is what you get. And, more importantly, what matters is that Week Calendar still outpaces Apple’s calendar solution when it comes down to views, gestures, copy & paste support or mere customization of the calendar. Week Calendar’s biggest advantage over Apple’s cal is support for multitouch with copy & paste, possibility to add a new event with tap & hold, easy resizing of events and pinch to personalize the selected view. You can tap and hold an existing event to move it around and change its start and end date; you can “cut” an event and paste it somewhere else; you can access an event’s info panel with a single tap, rather than having to tap the Edit button like in Apple’s calendar. Again, this works like the iPhone version but it’s been ported successfully to the iPad with the use of popovers and bigger real screen estate. From the Event Details panel, like on Week Cal for iPhone, you can set an alert, availability status, custom color, or find your away around four buttons that allow you to share an event, print it, email it or add it to the template list. Week Calendar, in fact, can turn any event into a template to use again in the future. Notes, invitees and local contacts can be attached to an event, too.

The selection of settings is equally impressive. You can turn on time zone support and specify when the week or weekend start,  manage new events’ default preferences and the aforementioned templates (these will save you a lot of time), customize standard colors to assign a color by default to events that meet certain title criteria. There’s more: you can activate TextExpander integration (save even more time), turn off drag & drop entirely, completely overhaul the way the app displays days and weeks. For instance, you can change font sizes, enable out-of-view indicators, tell the app when a day starts and ends. Anything else is just Week Calendar for iPhone, running on the iPad with a new UI: lots of features, yet easy to use.

If you’re a calendar nerd, Week Calendar HD for iPad is a dream come true. It’s got all the customization options you’ve always wanted from the tablet’s calendar app, plus a design consistent with Apple’s recent standards and tons of gestures to simplify navigation. Get it here at $2.99.

Preview: Fantastical, Upcoming Calendar App for Mac

How do you improve the default OS X calendar application? How do you set out to create an alternative that can be appealing to power users, and accessible for calendar novices at the same time? While beta testing Fantastical, an upcoming Mac app by Flexibits, I thought these were the questions the developers tried to answer with their latest creation. Like in Twitter clients, developing a third-party calendar isn’t an easy task: you have to make sure it will work with all those calendar protocols out there, but most of all you have to know you’ve got something on your hands that will stand out from the crowd – especially when Apple itself ships a full-featured iCal.app with OS X that does its job just fine for most users, and doesn’t require an additional purchase. As usual, though, I believe there’s plenty of room for alternatives if you’re willing to take a risk and believe in your product. And it shows when testing Fantastical: Flexibits believes in its new app so much they wrote “your Mac’s calendar will never be the same again” on the teaser website.

Indeed, Fantastical does some things the default Mac calendar client can’t even imagine. First off, it’s elegant, minimal and unobtrusive, yet beautiful to look at. I know the very own purpose of a calendar app isn’t that of letting you stare at it, but when compared to this or this you’ll notice the difference. User interface, however, is functional to Fantastical: it’s minimal because Fantastical wants to be simple to use, and it’s gorgeous for as much as it’s powerful inside. Fantastical uses a natural language parser that will let you write down events in plain English, and have the app correctly recognize the input in various fields. Example: Meet with Cody tomorrow at Apple Store, Viterbo 5 PM to 6 PM. Adding this sentence to a new iCal event does nothing. But writing it in Fantastical? It creates a new calendar event with “Meet with Cody” as the title, “tomorrow” as the relative date, “Apple Store, Viterbo” as the desired location, and 5 PM to 6 PM as the timeframe. It’s almost unbelievable how well this thing works and how deeply it improves the way I can add events using nothing but English. I don’t have to navigate with my keyboard and mouse, I just write and hit Enter to process the event and add it to my default calendar. Sure, I could still do things manually and adjust dates or location with the cursor, but since installing the first beta of Fantastical I haven’t found a reason why I should.

The language parser is the big feature of Fantastical, but there’s lots more. Without revealing too much right now (let’s save it for a final review, shall we?), I can say Fantastical’s huge advantage over several third-party calendar apps for OS X is that it works perfectly in conjunction with Apple’s iCal, which is responsible for keeping all your calendar configurations. You can start using Fantastical seconds after launch without doing anything, as the app fetches the accounts you’ve already set up in iCal. This means Google Calendar, MobileMe, CalDAV, Exchange, Yahoo Calendar – they all work out of the box. And if you want, you can make a calendar the default one so that adding new events will be as fast as hitting a shortcut, and write.

I wasn’t sure I was going to use Fantastical much initially, mainly because I didn’t think a replacement for the standard calendar interface was needed on a Mac. But after trying it, I have to say Fantastical is the calendar app to look forward to. You can sign up for updates here, and stay tuned for a complete review on MacStories soon. Read more

Week Calendar 3.0 Is A Powerful iCal Alternative for iPhone

In the past months, I’ve taken a look at different calendar applications for the iPhone and iPad that aim at bringing more functionalities (either through particular interface approaches, extended Google Calendar support, or other features) to a device’s built-in calendar software from Apple. The iOS calendar app, a tiny version of iCal for the desktop, is fast and elegant and works just fine for most users, but sometimes you want or need more from a mobile calendar or agenda. For instance, the possibility to have more views available (rather than the List, Day and Month ones designed by Apple) or “do more” with events and reminders. And while I know most of MacStories readers are huge fans of Calvetica and Cloud Calendar for the iPhone and iPad, respectively, I’m pretty sure some of you have been looking for a slightly more “powerful” or, dare I say, “geeky” alternative to Calendar.app. If so, meet Week Calendar.

The name says it all: Week Calendar’s biggest feature is the weekly view that’s the focus of the entire experience and undoubtedly something that Apple’s calendar app really lacks. In the app’s weekly view you can pinch & zoom vertically or horizontally to show / hide hours and days, double-tap to focus on a specific event or rotate to landscape mode to gain an even broader view. Tapping on the top toolbar allows you to select a date to jump to, whilst selecting an event opens a desktop-like popup with related information. Tap on the popup, and you get to another screen with all the details you’ve entered and buttons to share, print (that’s right, AirPrint) or create a template off the event itself. You can edit an event at any time, and even display the assigned location on a map. Something that I really like about Week Calendar (well, weekly view aside): you can link contacts from the Address Book to an event. Like I said, everything’s pretty full-featured to offer a wide array of options and choices.

“Choices” seems to be a prerogative of Week Calendar: from the main screen, an iPad-like popover lets you switch between 7 different views: List + Search, Day, Week, Month, Year, Agenda, and Today. The “Go to a Day” shortcut lets you manually enter a date to open. Switching between sections and views felt fast and highly responsive to me, although I have to say I’ve only configured the app with two calendars: my personal one, and US Holidays. The app comes with this kind of optional, built-in subscriptions that you can activate from the Settings. Speaking of which, there’s a lot of stuff to choose from in there: from Time Zone support and “Week starts at” to an auto-coloring system for events with a specific title, you can stay assured the option you’re looking for has been implemented in Week Calendar. I can see how many will prefer the simplicity of an app like Calvetica, but sometimes an application for “nerds & power users” is more than welcome. Other features of Week Calendar that impressed me for the quality of the implementation were fullscreen support (you can activate it with a single / double tap and choose what UI elements to hide), possibility to cut and drag & drop events in any view for easy re-arrangement and TextExpander integration.

Week Calendar is an app that needs to be used for weeks – even months – to be fully appreciated. There’s so much stuff to play with, configure and customize it’s not really easy to fit everything into a single article – plus, I believe all these options have the added value of turning the app into a completely different experience depending on how you use calendars. So, head over the App Store now and buy Week Calendar 3.0 – at $1.99 it’s possibly the most “serious” calendar app for iPhone I’ve seen so far. Read more

Dayboard: Animated Clock, Weather and Twitter Widget for iPad

Dayboard by Blend is a beautiful and, at the same time, interesting application for all those who prefer to keep their iPads on the desk as a clock widget / second monitor while they’re working. The app, sold at $0.99 in the App Store, combines a minimal, elegant and sexy design with clock, weather, calendar and Twitter widgets displayed on screen at the same time.

Dayboard provides all kinds of information without being just a flip clock – like many other apps in the App Store. Upon launch you’ll be asked to grant location access to the app, and I’ve noticed Dayboard reliably and correctly fetches my current location – which, for some reason, has been kind of a problem with several apps lately. Together with location and weather info, Dayboard displays time and date. On top of the animated flip clock, there’s a button to switch from dark theme to light theme. Last, a widget at the bottom rotates Twitter trends – and you can even pick local trends for your country or stick with the worldwide ones. You can’t tap on them to load Twitter in Safari, but the animation is pretty cool.

Dayboard is available at $0.99 in the App Store. Give it a try if you’re looking for a great addition to your desk.