Posts tagged with "productivity"

Microsoft Previews New Office Mobile App, Unifying Word, PowerPoint, Excel, and More in a Single App

Today Microsoft previewed a fascinating new experiment in mobile: a brand new iOS app, simply dubbed Office, that houses versions of Word, PowerPoint, and Excel in one place, integrated with OneDrive, while also including Sticky Notes, Microsoft’s OCR-powered Office Lens camera, and a variety of mobile-friendly actions. Until test slots are full, you can sign up to access the beta version of the app through TestFlight.

For now, the beta version of Office is iPhone-only, but Microsoft states it “will bring this experience to tablets as well.” It will be interesting to see how that pans out, since currently Microsoft requires Office 365 subscriptions to edit in its Office apps on iPads over a certain size, while devices under that size can edit documents for free. It’s likely the new Office app will follow the same restrictions, but we’ll have to wait to find out.

I’ve spent a little time working with the beta version of Office, and I think Microsoft may be on to something here.

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Secure ShellFish Review: Adding Your Mac, or Another SSH or SFTP Server, to Apple’s Files App

All my cards on the table: until I tried Anders Borum’s new app, Secure ShellFish, I had no idea what an SSH or SFTP server even was. I’ve never had the need for a file server, and have thus considered it one of those technical computing concepts that’s over my head and exists only for a certain type of user. My guess is that many other people feel the same way, not just because of the concept of servers itself, but also because the tools available for configuring and accessing servers can tend to be overly complex. Secure ShellFish, on both iPad and iPhone, aims to be the opposite: it makes configuring servers easy, and accessing them even easier because it’s built around integration with Apple’s Files app.

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Timery for Toggl: The MacStories Review

I have a long, rocky relationship with time tracking. For years I tracked my time because I had to; clients were billed by the hour. I hated the tedium of it. A big part of that was because I didn’t have access to time tracking apps. Instead, I kept track of my time in a notebook or a plain-text document. When I left that job, I celebrated, figuring that I’d left time tracking in my wake. I was very wrong.

No sooner had I started writing and podcasting full-time than I found myself tracking every minute that I work again. There was a difference this time though. I was doing it for myself to ensure I spent my time wisely; no longer was I just feeding the back-end to an invoicing system.

Time tracking helps me weigh the value of the time I spend on every project, identify inefficiencies in the way I work, and acts as an early warning system to avoid burnout. Tracking for my own benefit has made all the difference in the world, but it didn’t make keeping up with the habit any easier. For that, I needed a better set of tools than a notebook or text file.

The service I decided on was Toggl, which Federico and a few other friends were already using. It’s perfect for anyone tracking their time for their own purposes because the service has a generous free tier. If you want more extensive reporting, advanced features, or project and team management though, there are paid tiers too.

Toggl also offers a rich web API. That was important when I first started using Toggl because early versions of its iOS and Mac apps weren’t great. Those apps have improved, but early on, I switched to using Federico’s Toggl workflows which evolved into his current set of Toggl shortcuts alongside the Toggl web app running in a Fluid browser instance on my Mac.

Toggl running as a Fluid browser app.

Toggl running as a Fluid browser app.

I’m still using Toggl in a Fluid browser on my Mac, but since last summer, I’ve been using the beta of Joe Hribar’s Timery on iOS and loving it. In fact, Timery is so good that even when I’m at my Mac, I find myself turning to it to start and stop timers instead of the web app. There are additional features I’d like to see Timery implement, which I’ll cover below, but for flexible, frictionless time tracking, you can’t beat Timery. The app has been on my Home screen for months now and gets a workout seven days a week. Here’s why.

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GoodNotes 5: The MacStories Review

I spend a lot of time at a keyboard. The obvious advantage of a keyboard is speed. When I’m in a groove, nothing beats typing into a text editor at my Mac or iPad Pro for quickly recording thoughts and ideas, so they aren’t forgotten.

Moving fast is not nearly as important when it comes time to refine those ideas into something coherent. Slowing down, switching tools and contexts, and working in different environments all help to bring order to disparate thoughts. The same holds for planning something new, whether it’s the next big article or organizing my thoughts on some other project.

It’s in situations like these when I grab my iPad Pro and open GoodNotes. The switch from the indirect process of typing into a text editor to working directly on the iPad’s screen with the Apple Pencil enables a different perspective that helps me refine ideas in a way that typing doesn’t.

With version 5, the GoodNotes team has taken my favorite iOS note-taking app and refined every aspect of the experience. The update retains the simplicity of the app’s design but does a better job surfacing existing functionality and extending other features. The result is a more flexible, powerful app that plays to its existing strengths – which current users will appreciate – but should also appeal to a broader audience than ever.

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iA Writer 5.2: Better Typography and External Library Locations

As I wrote in my roundup of must-have iOS apps, I’ve been using iA Writer as my text editor, primarily because of its integration with Working Copy, beautiful typography, and syntax highlighting mode. As a non-native English speaker, I find the latter particularly useful when editing articles. iA Writer was updated to version 5.2 last week, and I’d like to point out a few welcome enhancements in this release.

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Launch Center Pro 3.0 Review: Universal Version, New Business Model, NFC Triggers, and More

Launch Center Pro, Contrast’s popular launcher for iPhone and iPad, has been updated to version 3.0. It may be hard to believe, but Launch Center Pro 2.0 came out five years ago (in 2013), before Workflow, when Pythonista, Editorial, and Drafts were the only other apps pushing forward the idea of iOS automation thanks to URL schemes and x-callback-url.

The iOS automation landscape is vastly different five years later. While Apple still hasn’t shipped a native automation framework for inter-app communication and URL schemes are still the only way to let apps exchange data with one another in an automated fashion, the evolution of Workflow into the Shortcuts app now provides users with an easier, more integrated solution to craft complex workflows. Not to mention how, thanks to its widget, ‘Open URL’ action, and ability to add custom launchers to the home screen, Shortcuts alone can supplant much of the functionality the likes of Launch Center Pro and Launcher have become well known for. Apple may not necessarily think about the Shortcuts app as “iOS automation” (they never used this expression in public), but it’s undeniable that Workflow (then) and Shortcuts (now) are a superior, more powerful alternative to perform actions that were previously exclusive to Launch Center Pro.

For this reason, I believe it’s best to think of Launch Center Pro in 2018 as a companion to Shortcuts – a more intuitive, perhaps simplified, versatile front-end to launch actions and apps in different ways, using triggers that aren’t supported by Apple and which can complement Shortcuts rather than replace it. And with version 3.0 released today, Contrast is embracing this new role of Launch Center Pro as well, doubling down on what makes it unique compared to Shortcuts, and expanding the app’s launcher capabilities in a handful of interesting ways.

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My Markdown Writing and Collaboration Workflow, Powered by Working Copy 3.6, iCloud Drive, and GitHub

For the past couple of years, I (and the rest of the MacStories team) have used Working Copy to store and collaborate on Markdown drafts for our articles. As I explained in a story from late 2016, even though Working Copy is a Git client primarily designed for programmers, it is possible to leverage the app’s capabilities to perform version control for plain text too. Each MacStories team member has a private GitHub repository where we store Markdown files of our articles; in the same repository, other writers can make edits to drafts and commit them to GitHub; this way, the author can then pull back the edited file and use Working Copy’s built-in diff tool to see what’s changed from the last version of the file and read comments left by whoever edited the draft.1

As I mentioned two years ago, this system takes a while to get used to: GitHub has a bit of overhead in terms of understanding the correct terminology for different aspects of its file management workflow, but Working Copy makes it easier by abstracting much of the complexity involved with committing files, pushing them, and comparing them. This system has never failed us in over two years, and it has saved us dozens of hours we would have otherwise spent exchanging revised versions of our drafts and finding changes in them. With Working Copy, we can use the text editors we each prefer and, as long as we overwrite the original copies of our drafts and keep track of commits, the app will take care of merging everything and displaying differences between versions. From a collaboration standpoint, using Working Copy and GitHub for file storage and version control has been one of the best decisions I made in recent years.

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Review: Yoink Adds Support for Latest Mojave and iOS 12 Features

Yoink is the app I use on my Mac every day as a temporary spot to park files, snippets of text, images, and URLs. By itself, Yoink for Mac has been a fantastic time-saver. The latest updates to Yoink for iOS and the Mac, however, have been transformative. There’s more that can be done to support the cross-platform use of Yoink, but Handoff support, which makes it simple to move data between my Mac and iOS devices, and several other new features have already added a new dimension to the way I use the app and embedded it deeper into my day-to-day workflow than ever before.

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