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Posts tagged with "shortcuts"

Automation Academy: Leveraging Reminders to Make Saving Tasks to Things More Reliable On-the-Go→

One of the perks of a Club MacStories+ and Club Premier membership are special columns published periodically by Federico and John. In today’s Automation Academy, which debuted a refreshed format, Federico explains how he leveraged the tight integration of Reminders and Siri with Things by Cultured Code to improve the experience of saving tasks to Things on the go.

As Federico explains:

One of the features I missed from Reminders was its deep integration with Siri and background sync privileges. Whether you’re using Siri on the iPhone or Apple Watch, you can quickly dictate a new task with natural language and rest assured you’ll find it a few seconds later on any other device signed into your iCloud account. For instance, I can’t tell you how many times I added a reminder (with dates and times) using Siri while driving via my Apple Watch and immediately found it on my iPad once I got home. You just don’t have to worry about sync if you’re using iCloud and Reminders, which is one of the most important advantages of the app.

Among other techniques, the post explains how to use ‘Repeat for Each’ blocks with magic variables and an always-on Mac running Lingon X, which is available for 20% off on the Club MacStories Discount page, to create a rock-solid way of creating new tasks from an Apple Watch or other device using Siri.

Automation Academy is one of the many perks of a Club MacStories+ and Club Premier membership and an excellent way to learn advanced Shortcuts techniques that are explained in the context of solutions to everyday problems.

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Introducing MultiButton: Assign Two Shortcuts to the Same Action Button Press on iPhone 15 Pro

MultiButton for iPhone 15

MultiButton for iPhone 15

I got my iPhone 15 Pro Max last week, and I’m loving the possibilities opened by the Action button combined with the Shortcuts app. But as I was playing around with different ideas for the Action button, I had a thought:

Wouldn’t it be great if instead of just one shortcut, I could toggle between two shortcuts with the same Action button press? That’s exactly what my new MultiButton shortcut does.

With MultiButton, you’ll be able to assign two separate shortcuts to the Action button. Unlike other solutions you may have seen that always make you pick shortcuts from a menu, MultiButton automatically cycles between two shortcuts if you press the Action button multiple times in rapid succession. You don’t need to pick shortcuts from a list; just press the Action button and MultiButton will take care of everything.

Toggling between two shortcuts with MultiButton.Replay

Allow me to explain how MultiButton works and how you can configure it for your Action button. In the process, I’ll also share some new shortcut ideas that you can start using today on your iPhone 15 Pro.

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macOS Sonoma: The MacStories Review

In one sense, the story of this year’s macOS update is that there is no story, but that’s not exactly right. Instead, it’s a bunch of stories. It’s the tail end of the realignment of macOS with Apple’s other OSes that began with macOS Catalina in 2019. However, Sonoma is also part of a work-at-home story accelerated by COVID-19. The OS is also linked to the story of visionOS, only part of which has been revealed. Sonoma is a bundle of narrative threads built on the foundation of past releases, adding up to a collection of updates that will be less disruptive for most Mac users than recent macOS updates. Instead, Sonoma is packed with a variety of useful new features that help draw it closer to iPadOS and iOS than ever before, design enhancements, and a few disappointing omissions.

The timing for a more modest macOS update is right. In recent years, Mac users have had to adjust to substantial redesigns of everything from their favorite system apps to the Finder’s windows and toolbars. The changes were inescapable and necessary to harmonize the Mac with Apple’s other products, but also disruptive for some long-time users.

Sonoma adds a vast collection of new wallpaper and screensaver options.

Sonoma adds a vast collection of new wallpaper and screensaver options.

With macOS Sonoma, the biggest design shifts seem to be behind us – at least for the time being. Interactive widgets on the desktop are a big change this year, but it’s not like macOS dumps a bunch of them on your desktop by default. If you never want to see a widget anywhere near your desktop, you don’t have to. Other than the subtle way the login screen has changed and the new screensavers and wallpapers that are available, the core macOS experience has barely changed.

Instead, this year’s update is primarily about refining and building upon the foundation of the past few years, coupled with a handful of more significant updates to system apps. So, while the marquee features and design changes may be less notable than in recent years, there is still a long list of new and refreshed items that touch nearly every aspect of the OS, so let’s dive in.

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Snailed It to Continue Development of Toolbox Pro and Alex Hay’s Other Apps

After the tragic passing of Alex Hay earlier this year, many in the Shortcuts community wondered what would become of his many excellent apps.

Today, Snailed It, a development company consisting of Rosemary Orchard, David Stephens and Dom Chester, announced that it would be taking over all of Hay’s apps including Toolbox Pro, Logger, and Nautomate. In a press release, Snailed It said:

Alex was well known in the industry for his series of apps that focused on expanding Apple’s Shortcuts eco-system, the most well known of which was Toolbox Pro, which adds over 130 Shortcut Actions to allow users to create incredibly powerful automation workflows. Alongside Toolbox Pro, he also created Logger for Shortcuts, allowing users to log text and images to a console within their complex Shortcuts, making development a breeze. His third app, Nautomate provides an expansive set of Shortcut Actions for controlling Notion. Snailed It have taken over each of these services and are in process of ensuring they’re updated to handle the transition, before continuing their development in memory of Alex.

It’s wonderful to see Snailed It honoring Alex Hay’s legacy by continuing his apps. I can’t wait to see what’s next for Hay’s trio of apps.

Introducing the 2023 Automation April Shortcuts Contest Winners

John: One of the things I love about judging Automation April is seeing the wide variety of problems people use Shortcuts to solve and their creativity in solving them. This year’s Automation April Shortcuts Contest was no exception. We judged well over 100 shortcuts in the following categories.

  • Best Everyday Shortcut
  • Best Productivity Shortcut
  • Best Health Shortcut
  • Best Media Shortcut
  • Best Mac Shortcut
  • Best Overall Shortcut

The shortcuts we reviewed ran the gamut from simple shortcuts with a few actions to complex systems for automating elaborate workflows. What all of the shortcuts we judged had in common is a dedication to problem-solving. That’s reflected not just in the ingenuity of the shortcuts created by participants but also in their willingness to work with others in the Club MacStories+ Discord community and elsewhere to work together and learn. The Shortcuts community is a vibrant and generous group of which we’re fortunate to be a part.

Like last year, the quality of submissions to the contest made it exceptionally hard to pick the top shortcuts, but with the help of Simon Støvring, Jack Wellborn, Christopher Lawley, Matthew Cassinelli, Jason Snell, and Rosemary Orchard, we have come up with winners in each category. We’ve also included a handful of honorable mentions to showcase some of our favorite shortcuts that didn’t win a category. There are some real gems among the honorable mentions, so don’t forget to check them out too.

With that, we give you the 2023 Automation April Shortcuts Contest winners and the shortcuts they’ve created.

Table of Contents

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Automation April: Hyperduck Leverages the Power of URL Schemes to Control Your Mac from an iPhone or iPad

Hyperduck is a recent utility from Sindre Sorhus for sending URLs from an iPhone or iPad to your Mac that has some very interesting applications. Hyperduck hasn’t replaced my use of AirDrop, Handoff, and other Apple technologies that move data between devices, but it has extended those features in meaningful ways and has quickly worked its way into my everyday computing life.

Hyperduck does just one thing very well. It sends URLs from an iPhone or iPad to a Mac using iCloud. That’s different than how AirDrop works, which has some advantages.

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S-GPT 1.0.2 Brings Date and Time Awareness, Integration with macOS Services Menu, Passthrough Mode, Better HomePod Support, and More

S-GPT 1.0.2.

S-GPT 1.0.2.

I just published version 1.0.2 of S-GPT, the shortcut I released last week to have conversations with OpenAI’s ChatGPT and integrate it directly with native features of Apple’s OSes. You can find the updated download link at the end of this post, in the original article, and in the MacStories Shortcuts Archive; before you replace version 1.0.1 of S-GPT, save your existing OpenAI API key somewhere as you’ll have to paste it again in the shortcut later.

I’m going to include the full changelog for S-GPT 1.0.2 below, but long story short: S-GPT is now aware of the current date and time, and I’ve heard all the requests about improving interactions with the HomePod and Siri, so I made that part much better. S-GPT can now perform a variety of date/time calculations with natural language, and you can end a conversation by saying “no” or “stop”.

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Automation April: The Loupedeck Live S Is a More Portable and Affordable Automation Control Panel for the Mac

In 2021, I reviewed the Loupedeck Live, a programmable control panel for the Mac and Windows PCs for Club MacStories members as part of my Macintosh Desktop Experience column. It’s an excellent device, but its price put it at a disadvantage to a similarly-sized Elgato Stream Deck despite several other advantages that I explained in the review.

Last year, Loupedeck released the Loupedeck Live S, a smaller, more affordable Loupedeck that retains the core experience of the Loupedeck Live, but dispenses with a handful of physical buttons and dials. The new device retails for $189 compared to the Loupedeck Live, which is $269. That’s still $40 more than the 15-button Stream Deck MK.2, but a significantly narrower difference for a device that offers a wider range of functionality, making it worth another look if you were put off by the Loupedeck Live’s price.

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S-GPT 1.0.1→

I just released a small bug fix update for S-GPT, my shortcut to integrate OpenAI’s ChatGPT large language model with the Shortcuts app on all Apple platforms.

Version 1.0.1 of S-GPT is a relatively minor update that comes with an initial round of improvements based on early feedback I’ve received for the shortcut, including:

  • A proper error-checking alert that tells what went wrong with a request to the ChatGPT API;
  • A better summarization of Safari webpages passed from the share sheet that no longer “hallucinates” results but actually summarizes text extracted via Safari’s Reader technology from any web article;
  • A new behavior for text input on watchOS, which now defaults to dictation rather than keyboard input. I’ve covered this more in detail in today’s issue of MacStories Weekly for Club members.

Additionally, I also realized that the usage tips that S-GPT was displaying every time it asked you to enter some text may have been nice the first three times you used the shortcut, but became annoying very quickly. That was especially true when using S-GPT with Siri in a voice context since they would be read aloud every time. For these reasons, I removed tips and simplified the shortcut’s questions to “What do you want to ask?” and “Want to follow up?”.

In case you missed my introduction of S-GPT earlier this week, you can read the original story here and find out more about how the shortcut works and what it does. I updated the links to the S-GPT and S-GPT Encoder shortcuts in the story to the latest version; you can also find the updated shortcuts in MacStories Shortcuts Archive.

I just released a small bug fix update for S-GPT, my shortcut to integrate OpenAI’s ChatGPT large language model with the Shortcuts app on all Apple platforms.

Version 1.0.1 of S-GPT is a relatively minor update that comes with an initial round of improvements based on early feedback I’ve received for the shortcut, including:

  • A proper error-checking alert that tells what went wrong with a request to the ChatGPT API;
  • A better summarization of Safari webpages passed from the share sheet that no longer “hallucinates” results but actually summarizes text extracted via Safari’s Reader technology from any web article;
  • A new behavior for text input on watchOS, which now defaults to dictation rather than keyboard input. I’ve covered this more in detail in today’s issue of MacStories Weekly for Club members.

Additionally, I also realized that the usage tips that S-GPT was displaying every time it asked you to enter some text may have been nice the first three times you used the shortcut, but became annoying very quickly. That was especially true when using S-GPT with Siri in a voice context since they would be read aloud every time. For these reasons, I removed tips and simplified the shortcut’s questions to “What do you want to ask?” and “Want to follow up?”.

In case you missed my introduction of S-GPT earlier this week, you can read the original story here and find out more about how the shortcut works and what it does. I updated the links to the S-GPT and S-GPT Encoder shortcuts in the story to the latest version; you can also find the updated shortcuts in MacStories Shortcuts Archive.

S-GPT

S-GPT is a shortcut to have conversations with OpenAI’s ChatGPT assistant on your iPhone, iPad, and Mac. The shortcut supports both text conversations as well as voice interactions when used inside Siri. S-GPT comes with native system integrations on Apple platforms including the ability to process text from your clipboard, summarize text found in photos, export conversations to Files and Finder, and even create playlists in the Music app. The shortcut requires an OpenAI API token and a helper shortcut called S-GPT Encoder that needs to be downloaded separately.

Get the shortcut here.

S-GPT Encoder

This is a helper shortcut for S-GPT that needs to be downloaded and installed separately. Without this shortcut, S-GPT won’t work.

Get the shortcut here.

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