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Posts tagged with "shortcuts"

Getting Started with Shortcuts for Mac and the Stream Deck

The Stream Deck has been a favorite of Mac users who are into automation for a while now, but the device’s utility has grown substantially for a couple of reasons. First, you can use the Stream Deck to run Shortcuts, which expands the device into an entirely new realm of automation.

Second, the Stream Deck opens up new ways to approach all automation on your Mac that aren’t possible with any single Mac app, allowing you to mix and match different kinds of automation in one interface. It’s a powerful combination that unlocks the ability to organize the automation tools you use to fit with the way you think and work.

To get you started, I’m going to cover:

  • What the Stream Deck is and how it works
  • The many ways to run your Shortcuts from the device
  • Approaches for organizing your shortcuts and other automations with the Stream Deck
  • An alternative to the Stream Deck

Let’s dig in.

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Shortcuts for Mac: 27 of Our Favorite Third-Party Integrations

One of the strengths of Shortcuts on the Mac is that it isn’t limited by the way an app is built. That’s reflected in the first wave of apps I’ve tried that support Shortcuts. There’s an excellent mix of apps built with everything from AppKit and Mac Catalyst, as well as apps available on and off the Mac App Store.

As I explained in my Monterey review, Shortcuts is still rough around the edges, but that’s not to say its unusable. If you go into it with reasonable expectations, start off simple, and are patient, there’s a lot that can be accomplished. That’s especially true now because there is a long list of third-party apps that have added support for Shortcuts on the Mac. Apple added a lot of built-in system actions that it brought over from Automator, with which you can build some interesting shortcuts, but the diversity of options has grown exponentially with the release of updated third-party apps.

To get you started, I’ve rounded up some of the most interesting Shortcuts integrations I’ve found so far. Some of these will be familiar if you’ve used these apps’ counterparts on the iPhone or iPad, but many are brand new to any platform, while others are Mac-exclusive. It’s early days for Shortcuts on the Mac, and I’m sure we’ll see even more of our favorite apps jump on board, which we’ll continue to cover here and for Club MacStories members.

Task Managers

Things:

Things.

Things.

Things offers the same set of four Shortcuts actions that you’ll find on iOS and iPadOS:

  • Add To-Do
  • Run Things URL
  • Show List
  • Show To-Do

The two most notable actions are Add To-Do and Run Things URL. Add To-Do includes parameters to add a task to a particular list, with a start date and deadline, tags, a status, notes, and a checklist. There’s also a toggle to open the task in Things to process it further in-app.

Run Things URL is a fantastic power-user action that takes advantage of Things’ URL scheme, which the action runs in the background. Things’ support website has one of the best explanations of its URL scheme of any app I’ve used, allowing you to fill in a web form to construct the URL you need.

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Apple Releases iOS and iPadOS 15.1 with SharePlay, Safari for iPad Fixes, Shortcuts Improvements, and More

Screen sharing in FaceTime with SharePlay (left) and the updated Safari for iPad.

Screen sharing in FaceTime with SharePlay (left) and the updated Safari for iPad.

Alongside macOS Monterey, Apple today released iOS and iPadOS 15.1 – the first major updates to the operating systems introduced last month. Don’t expect a large collection of changes from this release, though: 15.1 mostly focuses on enabling SharePlay (which was announced at WWDC, then postponed to a later release a few months ago), rolling Safari back to a reasonable design, and bringing a few tweaks for the Camera app and spatial audio. Let’s take a look.

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Apple Frames 2.0: Faster, Lighter, and Featuring Support for iPhone 13, iPad mini, iPad 10.2”, iMac 24”, MacBook Air, and Multiple Languages

Apple Frames 2.0.

Apple Frames 2.0.

Today, I’m pleased to introduce Apple Frames 2.0, an all-new version of my popular shortcut to put screenshots inside physical device frames of Apple products. The new Apple Frames, which you can download at the end of this post or on the MacStories Shortcuts Archive, has been completely rewritten so it’s faster and lighter, comes with support for the latest iPhone 13 lineup and iPad mini, brings support for framing iMac and MacBook Air screenshots, and, at long last, is available internationally in seven different languages.

This is a massive update to Apple Frames, so let’s dive in.

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Dr. Drang on How Shortcuts Fits Into Existing Mac Automation→

We speculated for years about whether Shortcuts would come to the Mac and, if so, in what form. In 2019, Dr. Drang wrote about his concern that Shortcuts would come to the Mac as a Catalyst app that couldn’t interoperate with existing Mac automation tools. It was a legitimate concern, especially given the state of Mac Catalyst apps at the time.

As Drang explains in a post today, those early concerns haven’t materialized. Shortcuts for Mac isn’t limited by Mac Catalyst, and Apple has directly plugged the app into the existing Mac automation ecosystem. Drang concludes that:

All in all, this is looks like everything I wanted in Mac Shortcuts. As I said in the post two years ago, the ability to run every kind of automation from every other kind of automation is key to making a fluid system, where you can use each tool for what it does best. Also, it means that third-party automation tools like Keyboard Maestro, which has a good AppleScript dictionary for running its macros, will fit in well with the new environment even before they incorporate Intents that are directly accessible from Shortcuts.

As Drang notes, Shortcuts for Mac’s ability to run AppleScript and for shortcuts to be run from AppleScript or from the command line is an important feature that promises to significantly increase the app’s utility from day one. Even before existing Mac automation apps do anything to support Shortcuts, they will work with it if they support AppleScript or shell scripting. That will allow users to build shortcuts that incorporate workflows created in apps like Keyboard Maestro and for Keyboard Maestro to run shortcuts from the very start.

However, before automation fans run out and install Monterey to start building new automations, it’s worth noting that Shortcuts for Mac is a brand new app in the first beta of Monterey. As Drang notes, some functionality isn’t enabled yet, and there are significant bugs that need to be worked out throughout the app. That’s to be expected, and there are still good reasons to be excited about Shortcuts for Mac. For now, though, adventurous automators should approach Shortcuts for Mac with realistic expectations about what they will be able to create.

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Photo Editing and Management App Darkroom Adds Extensive Shortcuts Support

Photo editing and management app Darkroom, which added a new Clarity tool last month, has added substantial new Shortcuts actions to the app that allow users to automate a wide variety of its features for the first time. The update is notable because it allows Darkroom to work hand-in-hand with other apps, something which few photography apps do. For now, the shortcuts are available in Apple’s Shortcuts app on iPhones and iPads, but this fall, when macOS Monterey is released, the Darkroom team says that it plans to offer the same actions on the Mac.

The update features five Shortcuts actions:

  • Import to Darkroom
  • Flag Photos
  • Reject Photos
  • Add Photos to Favorites
  • Edit With Darkroom
Darkroom can automate cropping to a long list of aspect ratios.

Darkroom can automate cropping to a long list of aspect ratios.

The Import to Darkroom action adds images to Darkroom and can simultaneously apply a filter with the intensity you choose, set a frame aspect ratio with an inset, and optionally prepare the processed image for export. The Edit With Darkroom action can also apply filters and apply a frame to an image and adds the ability to crop an image to any of a long list of preset aspect ratios and add a watermark to images, all without opening Darkroom. Cropping an image has also been added as an edit that can be pasted to multiple images inside the Darkroom app itself.

The Flag, Reject, and Favorite actions do as you’d expect, allowing you to mark images accordingly without doing so from inside Darkroom itself. Flagging and rejecting photos is a recent addition to Darkroom, which I previously covered on MacStories.

It’s fantastic to see Darkroom adding such deep support for Shortcuts. The app itself is one of my favorite photo editors. However, by freeing its core features from the app itself, Darkroom gains the advantage of becoming part of more complex photo-editing workflows, automatically processing images in multiple apps, without the images having to be opened sequentially in each app. I’ve just begun to scratch the surface of what Darkroom’s new Shortcuts actions can do, but the possibilities are intriguing.

Shortcuts for Mac: The Future Is Now

Source: Apple.

Source: Apple.

To say we’ve followed Shortcuts closely at MacStories is probably an understatement. Federico was relying on it to run MacStories months before it was publicly released as Workflow, and today, the app is deeply embedded in every aspect of our production of the website, podcasts, and Club MacStories content, as well as the way we operate the business.

As someone who works across a Mac and iPad all day, the lack of Shortcuts on the Mac was frustrating, but something I was willing to deal with because the app was such a good fit for the way I worked, even when I had to run it in parallel to my Mac instead of on it. Going into WWDC, though, my feelings about automation on the Mac aligned closely to what Jason Snell wrote on Six Colors earlier this year. As we discussed on AppStories, the time had come for Shortcuts to be available on all of Apple’s platforms, which was why I was so pleased to see it become a reality during this week’s WWDC keynote.

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Shortcuts Needs a Notification Toggle→

Chaim Gartenberg, writing for The Verge, on one of Shortcuts’ most annoying limitations in iOS 14 – its obsession for showing notifications for anything it does:

Apple, I assume, mandates notifications because Shortcuts are extremely powerful tools for automating things on your iPhone, and it’s easy to imagine unscrupulous use of them.

But the thing is, the power of Shortcuts is to automate things in the background that I don’t want to have to deal with, whether that’s automatically disabling rotation lock when I open or close an app, open an app with a custom icon, or change the wallpaper when the battery life is low. A big glaring notification every time I do something detracts from that idea. I want my phone to be quietly helpful, not shouting in my face every time it does what I asked it to.

Years ago in my review of iOS and iPadOS 13, I argued in favor of adding an “expert mode” to Shortcuts so power users could turn off confirmation prompts for automations (which Apple removed the following year) and other notifications. Two years later, I think this goes well beyond expert users.

Since the release of iOS 14, millions of people have turned to Shortcuts as a way to customize app icons on their Home Screens. And every time they tap one of those custom icons, they have to see an alert that tells them the action they just performed was, in fact, performed. Imagine if your Mac showed you an alert every time you opened an app saying ‘You opened an app’. That’s pretty much what Shortcuts does whenever you run an automation or a shortcut added to the Home Screen.

Given the popularity of custom icons powered by Shortcuts in iOS 14 and the universal disdain for its notifications, I would be very surprised if there’s no way to turn these off in iOS 15.

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The Case for Shortcuts on the Mac→

Jason Snell writing on Six Colors:

The more I use Shortcuts, the more I realize that in many ways, user automation on iOS has outpaced automation on the Mac. Let me give you an example: On iOS I built a shortcut to grab the contents of selected text in Safari and open the results in a text editor—converted to Markdown, with the title of the page set as the title and its URL set as a link. It’s not remotely the most complicated shortcut I’ve built, but it’s great—and has saved me a lot of time while improving the quality of my link posts…

I love it so much, I decided to build the same automation on the Mac. The results were ugly. My Keyboard Maestro macro forces Safari to copy the selected text to the clipboard, moves to BBEdit, opens a new window, pastes in the HTML, runs an HTML to Markdown Service on the selection, then runs an AppleScript script that cleans up the results. It’s ridiculous.

This is a fantastic example of something that I’ve experienced over and over to the point where I hesitate before trying to automate anything on the Mac. As Jason points out, Shortcuts isn’t exactly easy, but I find that I usually spend the most time figuring out the best approach to a problem rather than how to implement it in Shortcuts, which is automation at its best. It’s a self-reinforcing cycle that encourages me to experiment more with Shortcuts and use Mac automation less.

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