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Posts tagged with "utility"

AI Adds a New Dimension to DEVONthink 4

DEVONthink is a difficult app to review because its flexibility means it can serve a wide variety of purposes. I’ve been using it for the past few weeks as an archive and research companion that houses thousands of plain text files, but the app is capable of effectively replacing your Mac’s file system, storing and cataloging all sorts of files. With lightning-fast search, tagging, and a plethora of other organization methods, DEVONthink 3 has a well-earned reputation as a premier tool for researchers working with lots of files. However, DEVONthink’s capabilities are so varied that it can also serve as a text editor, an RSS reader, a read-later app, and a lot more.

Today, DEVONtechnologies is releasing a public beta of DEVONthink 4, a big update with a focus on AI, but with other new features and refinements to existing capabilities, too. Which of these features matters most to you will depend in large measure on how you use the app. I’m going to focus on the new AI tools because those are the additions that have had the greatest impact on the way I use DEVONthink, but it’s worth keeping in mind that the app offers many other tools that may suit your needs better.

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Terminology 5: Rebuilt and Better than Ever

It’s been quite a while since I did a full review of Agile Tortoise’s Terminology, an extensible dictionary and reference tool for the iPhone and iPad. It’s hard to believe the app has been around for 15 years now, but with today’s release of version 5.0, Greg Pierce has introduced a thoroughly modern ground-up rewrite of the app that is richer and more extensible than ever, making it one of my favorite research tools.

Let’s take a look at what’s new.

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Scratchpad: The Cross-Device Text Utility That Pairs Perfectly with Your Clipboard Manager

One of the best indicators of how sticky a cross-device utility will be in my setup is how quickly I install it everywhere. For Sindre Sorhus’ Scratchpad, the answer was “very sticky.” The simple text utility works on the iPhone, iPad, Mac, Apple Watch, and Vision Pro (via iPad compatibility mode), and as soon as I tried it on my desktop Mac, I grabbed all of my other devices and installed it on them, too.

At its core, Scratchpad is a single view for typing or pasting plain text that syncs everywhere. What sets it apart from similar apps is its many small touches that demonstrate a deep understanding of the way people use a scratchpad app.

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Hands-On with Multiple Pinned Item Lists in Callsheet

It’s been over a year and a half since the debut of Callsheet, the app from Casey Liss for looking up information about films and TV shows, and the app has grown a lot in that time. From new app icon variations to more fine-grained spoiler settings to actors’ heights and ages, Callsheet has gained many new capabilities. My favorite addition thus far is the indicator for mid- and post-credit scenes in movies.

The app’s latest update expands greatly upon a feature that’s been present since the beginning: pinned items. Users can now create multiple separate lists of pinned items and organize them to their hearts’ content. As someone who watches quite a bit of TV and covers it regularly, I could certainly benefit from this feature, so I decided to give it a try.

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Hyperspace: Quickly Recover Mac Storage Without Deleting Files

Earlier today, John Siracusa released a Mac app called Hyperspace. The app scans any folder on your Mac, identifying duplicates. When the scan is finished, you can review the results and choose whether to reclaim the unnecessary space taken up by the duplicates.

Ready to scan.

Ready to scan.

Because of the way Apple’s APFS file system works on the Mac, Hyperspace’s deduplication of files doesn’t delete or move anything. How APFS does this is complicated and explained on the app’s website if you want to learn more, but to over-simplify a bit, APFS allows Hyperspace to eliminate duplicative data without changing the location of the files or their metadata. That means it’s a non-destructive operation, allowing you to reclaim drive space at no cost to your data’s integrity.

Hyperspace gives you a chance to review the files it has identified as duplicates.

Hyperspace gives you a chance to review the files it has identified as duplicates.

The app has safety measures in place so system files aren’t affected, and users can label certain folders as ‘Source’ folders that will never be altered. You also have an opportunity to review the results of Hyperspace’s scan before the app does anything to your files.

Hyperspace requires a subscription or one-time purchase to reclaim space.

Hyperspace requires a subscription or one-time purchase to reclaim space.

I took Hyperspace for a spin to see what it could find on my Mac Studio, which stores about 2.5 TB of data. The scan was impressively fast at around 30 seconds, identifying 4.04 GB of data that it could free up. That’s not a lot in the grand scheme of things, but it was also nice to know that I don’t generate a lot of duplicate files with my workflows.

Hyperspace is free to download from the Mac App Store. The free version allows you to scan the folders on your system. However, to recover space, you need to subscribe for $9.99 per month or $19.99 per year, or purchase a lifetime license for $49.99. There are also options to purchase a single month license for $9.99 or a single year for $19.99.

NotebookLM Plus Is Now Available to Google One AI Premium Subscribers

In this week’s extended post-show for AppStories+ subscribers, Federico and I covered the AI tools we use. NotebookLM is one we have in common because it’s such a powerful research tool. The service allows you to upload documents and other files to a notebook and then query what you’ve collected. It’s better than a traditional search tool because you can ask complex questions, discover connections between topics, and generate materials like timelines and summaries.

Yesterday, Google announced that NotebookLM Plus is now available to Google One AI Premium subscribers, significantly expanding its reach. Previously, the extended functionality was only available as an add-on for Google Workspace subscribers.

The Plus version of NotebookLM increases the number of notebooks, sources, and audio overviews available, allows users to customize the tone of their notebooks, and lets users share notebooks with others. Google One AI Premium also includes access to Gemini Advanced and Gemini integration with Gmail, Docs, and other Google services, plus 2 TB of Google Drive cloud storage.

My DMA notebook.

My DMA notebook.

I’ve only begun to scratch the surface of what is possible with NotebookLM and am currently moving my notebook setup from one Google account to another, but it’s already proven to be a valuable research tool. Examples of the types of materials I’ve collected for querying include:

  • legislative material and articles about Apple’s DMA compliance,
  • my past macOS reviews,
  • summaries of and links to stories published on MacStories and Club MacStories,
  • video hardware research materials, and
  • manuals for home appliances and gadgets.

Having already collected and read these materials, I find navigating them with NotebookLM to be far faster than repeatedly skimming through them to pull out details. I also appreciate the ability to create materials like timelines for topics that span months or years.

Google One AI Premium is available from Google for $19.99 per month.

Default Browser: A Mac Menu Bar Utility for Quickly Switching Browsers

Sindre Sorhus has released more apps than most indie developers I’ve covered, and many are among my favorite utilities. I suspect that a big part of Sorhus’ success is the tight focus of most of those apps, which are designed to eliminate specific points of friction for users.

Sorhus’ latest utility is called Default Browser. It’s a Mac menu bar app that, as the name suggests, lets you change your Mac’s default browser on demand. Just head to the menu bar, and with a couple of clicks, you can switch between any browsers you have installed.

Switching default browsers can be simplified even further by setting a hotkey to reveal the app’s menu and then hitting the number associated with the desired browser. Alternatively, holding down Option as you click on a browser opens it without making it the default. Another nice touch is that, among the multiple menu bar icon options in the app’s settings, there’s an option to use the icon of the currently active default browser, a great reminder of which is active.

Default Browser includes several handy settings.

Default Browser includes several handy settings.

Default Browser works with Shortcuts, too, with actions to get and set your default browser programmatically with actions. That makes it easy to assign browsers to a device like a Stream Deck or Logitech Creative Console for push-button convenience. As Sorhus suggests in the app’s documentation, combining Default Browser with an app like Shortery, which has shortcut triggers for Mac events like connecting to a Wi-Fi network or launching a particular app, opens up a wide array of possibilities as well.

Default Browser also offers a Focus filter, giving you the ability to associate a particular browser with a Focus mode. I don’t have Focus modes for contexts where using a different browser would be useful, but I can imagine it working well for separating web browsing at home from browsing at your workplace or school, for example.

I primarily use Safari, but I’ve been experimenting with Microsoft Edge more, and I’m testing Surf, a browser fused with an AI assistant. I expect we’ll see many more browsers like Surf that aim to combine traditional search and web browsing with the best of what AI can do to organize and provide insights into data. That’s why I purchased Default Browser. The app is available directly from Sorhus for $4, and it makes it easy to quickly switch between browsers whether you’re testing them like me, you’re a developer testing code in different browsers, or you simply prefer certain browsers for certain tasks.

Raycast Overhauls Its Notes Feature

Raycast has always been more than an app launcher. From the start, it has included a multitude of other handy utilities, including Floating Notes. I’ve used Floating Notes now and then to park a bit of text where I knew I’d be able to find it later. Because the note floated above other windows, it was easy to access, but Floating Notes always felt a little too rudimentary to use for much more than that.

Today, Raycast released an extensive update to the feature and renamed it Raycast Notes. Your notes still occupy a floating window, but now, the window auto-resizes to fit the content by default. The window’s width is fixed, but you can always resize its height to adjust how much space it occupies on your screen.

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MacPaw Updates CleanMyMac with a Fresh Design and New Tools

MacPaw has released a new version of its cleanup and maintenance utility CleanMyMac, dropping the “X” from its name, refreshing the design, and simplifying the app substantially.

The latest version is divided into six modules that host a variety of tools:

  • Smart Care
  • Cleanup
  • Protection
  • Performance
  • Applications
  • My Clutter

It also includes an assistant that rates the health of your Mac and recommends maintenance actions to you.

A lot of the tools available in CleanMyMac’s update will be familiar to long-time users. The difference is that the app’s modules have been simplified and explained in a less technical manner, which should make the app approachable to a broader audience.

The My Clutter module does more to find file clutter than before, scanning for large, old, and duplicate files, as well as images that are the same or close matches to each other. The scan can take a while depending on the amount of storage on your Mac, but I was impressed with the volume of files it identified that I could summarily delete.

CleanMyMac's menu bar item.

CleanMyMac’s menu bar item.

The app also features a menu bar item that opens a grid of tiles reporting the highlights of your Mac’s health. Clicking on any of the tiles reveals additional details about that component.

The Smart Care, Cleanup, Protection, Performance, and Applications modules include a variety of other maintenance tools. You can tune up your Mac by clearing caches and other unnecessary files taking up your storage, free up memory, scan for viruses and malware, and uninstall or update apps to name just a handful of the many tools at your disposal.

The My Clutter scan may take a while if you have a lot of files.

The My Clutter scan may take a while if you have a lot of files.

I’ve been running the new version of CleanMyMac for about a week, and it’s been running smoothly. The My Clutter file scan does take a lot of time; my 4TB Mac Studio took about 25 minutes to scan, but the app did a fantastic job identifying files I could delete. The other available scans have worked well, too, and are faster, making it simple for me to periodically maintain my Mac.

CleanMyMac is available directly from MacPaw starting at $39.95 per year for one Mac (with multi-device bundles available at a discount), or as a one-time purchase starting at $119.95. Either option includes a seven-day free trial. Alternatively, you can download CleanMyMac as part of a Setapp subscription (affiliate link).